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Applying For A Passport In Montana


Modified: December 28, 2023

by Bebe Forest



Applying for a passport is an essential step for anyone planning to travel internationally. Whether it’s for a dream vacation, study abroad program, or business trip, having a valid passport is a must. If you’re a resident of Montana and need to apply for a passport, this comprehensive guide will walk you through the process.


Montana is known for its stunning landscapes, abundant wildlife, and rich cultural heritage. From the majestic mountains of Glacier National Park to the vast prairies of the eastern plains, the state offers a diverse array of natural beauty and outdoor activities. Whether you’re planning to embark on a wilderness adventure or explore charming small towns, having a passport will allow you to experience even more of what the world has to offer.


Obtaining a passport can seem like a daunting task, but with the right information and preparation, it can be a straightforward process. This guide will outline the necessary steps and requirements for applying for a passport in Montana, so you can be ready to embark on your next great adventure.


Step 1: Gather Required Documents

The first step in applying for a passport in Montana is to gather all the necessary documents. Make sure you have the following items on hand:

  • Proof of U.S. Citizenship: You will need to provide proof of your U.S. citizenship. This can be a certified birth certificate, a previous U.S. passport, a Certificate of Naturalization, or a Consular Report of Birth Abroad.
  • Identification: You will also need to present a valid form of identification. This can be a driver’s license, a state ID card, a military ID card, or a government employee ID card.
  • Passport Application Form: Fill out Form DS-11, which is the application form for a U.S. passport. This form can be completed online or printed and filled out manually.
  • Passport Photo: You will need to provide a recent passport photo. The photo must meet specific requirements, such as being in color, on a white background, and sized correctly. It’s advisable to have your photo taken by a professional photographer who is familiar with passport photo guidelines.
  • Proof of Name Change (if applicable): If your name has changed since your last passport was issued, you will need to provide legal documentation of the name change, such as a marriage certificate or court order.

It’s important to gather all these documents before proceeding to the next step. This will ensure a smooth and efficient application process.


Step 2: Complete the Passport Application Form

Once you have gathered all the required documents, the next step is to complete the passport application form. In Montana, the application form is called Form DS-11. You have two options for completing the form:

  1. Online: Visit the official website of the U.S. Department of State and fill out the DS-11 form online. Make sure to answer all the questions accurately and truthfully. Once completed, you can print the form.
  2. Manual: If you prefer to fill out the form manually, you can download a blank copy of the DS-11 form from the official website. Fill in the form using black ink and make sure to write legibly.

When completing the application form, pay careful attention to the information you provide. Any errors or inconsistencies may delay the processing of your passport application. Double-check all the details, including your name, date of birth, and contact information.


Additionally, be prepared to provide details about your travel plans, such as the intended dates of travel, the destination country, and the purpose of your trip. It’s important to provide accurate information to ensure that your passport is issued with the correct validity period.


Once you have completed the passport application form, sign and date it. Remember, you should not sign the form until instructed to do so by an acceptance agent at the passport acceptance facility.


Now that you have filled out the application form, you are ready to move on to the next step in the passport application process.


Step 3: Prepare Your Passport Photo

Having a proper passport photo is crucial for the successful processing of your application. Follow these guidelines to ensure that your photo meets all the requirements:

  • Size and Format: The photo should be 2×2 inches in size, with the head measuring between 1 and 1 3/8 inches from the bottom of the chin to the top of the head. The photo should be in color and printed on matte or glossy photo-quality paper.
  • Background: The background of the photo must be plain white or off-white with no patterns or shadows.
  • Facial Expression: You must have a neutral facial expression with both eyes open and looking directly at the camera. Do not smile or frown, and keep your mouth closed.
  • Clothing: Wear regular attire that you would normally wear on a daily basis. Avoid hats, head coverings (unless for religious or medical reasons), and sunglasses.
  • Quality: The photo should be high resolution and well-lit, with no red-eye or glare. The image should be clear and in focus, with no shadows or blurriness.

It’s recommended to have your passport photo taken by a professional photographer who is familiar with the specific requirements. Many photo studios and retail stores offer passport photo services and can ensure that your photo meets all the necessary criteria.


Remember, the photo must be recent, taken within the last six months. If your appearance has significantly changed since your last passport photo, it’s advisable to update your photo to reflect your current appearance.


Once you have obtained a compliant passport photo, make sure to keep it in a safe place, as you will need to submit it along with your application.


With your passport photo ready, you’re now one step closer to obtaining your passport.


Step 4: Calculate the Passport Fee

Before submitting your passport application, it’s important to calculate the appropriate passport fee and ensure that you have the necessary funds. The fees for passport services vary depending on factors such as the type of passport, your age, and the processing method you choose.


In Montana, the most common types of passports are:

  • Adult Passport (16 years and older): This is the standard passport for adults and has a validity period of 10 years. As of 2021, the fee for an adult passport is $110.
  • Child Passport (15 years and younger): Children’s passports are valid for 5 years. The fee for a child passport is $80.
  • Passport Card: The passport card is a wallet-sized card that can be used for land and sea travel to Canada, Mexico, the Caribbean, and Bermuda. The fee for a passport card is $30 for adults and $15 for children.

Please note that these fees are subject to change, so it’s important to verify the current fee on the official U.S. Department of State website or by contacting a passport acceptance facility.


Additionally, if you require expedited processing for urgent travel plans, an additional fee of $60 will apply. This fee is in addition to the regular passport fee.


You can pay the passport fee by check or money order made payable to the “U.S. Department of State” when submitting your application. Some acceptance facilities may also accept credit card payments, but it’s advisable to check with the specific facility beforehand.


It’s important to note that application fees are non-refundable, so make sure to calculate the correct amount and ensure that you have the necessary funds available before submitting your application.


With the passport fee calculated and the funds ready, you’re almost ready to submit your application.


Step 5: Locate the Nearest Passport Acceptance Facility

Once you have completed the necessary forms and gathered all the required documents, the next step is to find the nearest passport acceptance facility in Montana. These facilities are typically located in post offices, clerk of court offices, public libraries, and other government offices.


To locate the nearest passport acceptance facility, you can use the Passport Acceptance Facility Search Page on the official U.S. Department of State website. Simply enter your zip code or address, and the search tool will provide you with a list of nearby facilities.


When choosing a passport acceptance facility, consider factors such as proximity, operating hours, and availability of appointment slots (if required). It’s recommended to call ahead and make an appointment, as some facilities may not accept walk-ins or have limited availability.


Furthermore, certain acceptance facilities may offer expedited services for an additional fee if you have urgent travel plans. If you require expedited processing, inquire whether the facility provides this option and if there are any specific requirements or fees.


Keep in mind that not all acceptance facilities offer the same services. Some facilities only process passport applications, while others may provide additional services like passport photos or expedited processing. It’s important to verify the services offered by your chosen facility to ensure that all your needs will be met.


Once you have located the nearest passport acceptance facility and verified its services and availability, you’re ready to move on to the next step of the passport application process.


Step 6: Schedule an Appointment (if required)

When applying for a passport in Montana, it’s important to check whether the passport acceptance facility requires appointments. While some facilities accept walk-ins, many others operate by appointment only. It’s recommended to call ahead or check the facility’s website to determine if you need to schedule an appointment.


If scheduling an appointment is necessary, follow these steps:

  1. Contact the Passport Acceptance Facility: Reach out to the passport acceptance facility either by phone or through their website to inquire about appointment availability. Be prepared with your preferred dates and times, as well as any specific requirements or services you may need.
  2. Select a Suitable Appointment Slot: Work with the facility to find an appointment time that aligns with your schedule. Note that appointment availability may vary depending on the facility’s workload, so it’s recommended to book your appointment well in advance.
  3. Confirm Your Appointment: Once you have selected a suitable appointment slot, confirm the details with the facility. Take note of any additional requirements or documents they may request you to bring to your appointment.

Keep in mind that arriving on time for your appointment is crucial, as being late may result in the cancellation of your appointment and the need to reschedule.


If the passport acceptance facility you have chosen does not require appointments, you can proceed to the next step of submitting your application.


By scheduling an appointment or confirming the facility’s walk-in policy, you are ensuring a smooth and efficient process for submitting your passport application.


Step 7: Submit Your Application in Person

After completing all the necessary forms, gathering the required documents, and scheduling an appointment (if required), it’s time to submit your passport application in person. Here’s what you need to do:

  1. Bring all Required Documents: Make sure to bring all the documents you have compiled, including your completed passport application form, proof of U.S. citizenship, identification, passport photo, and any additional documentation as required.
  2. Visit the Passport Acceptance Facility: Head to the designated passport acceptance facility at the scheduled time or during their operating hours. Be prepared to wait if there are other applicants ahead of you.
  3. Check-In and Hand Over Your Documents: Once it’s your turn, present your documents to the acceptance agent. They will review your application, verify your identification, and ensure all the necessary forms and documents are in order.
  4. Pay the Applicable Fees: If you haven’t already done so, be prepared to pay the passport fee, as well as any applicable fees for expedited processing or additional services. Payment can typically be made by check, money order, or credit card.
  5. Take an Oath (if required): In some cases, the acceptance agent may administer an oath or affirmation regarding the truthfulness of the information provided in the application. Be prepared to swear or affirm your statement.
  6. Receive a Receipt: Once your application is accepted, the acceptance agent will provide you with a receipt. This receipt will have a tracking number, which you can use to check the status of your application online.

It’s crucial to review all the details on the receipt and ensure that they are accurate before leaving the acceptance facility.


Remember, the acceptance agent may keep original documents such as your proof of U.S. citizenship, which will be returned to you separately from your passport. In most cases, you will receive your passport by mail within a few weeks or expedited processing timeframe.


With your application submitted successfully, you’re one step closer to receiving your passport and being ready for your upcoming adventures.


Step 8: Track the Status of Your Passport Application

After submitting your passport application, you may be eager to know the status of your application and when you can expect to receive your passport. Fortunately, there is a simple way to track the progress of your application.


Here’s how you can track the status of your passport application:

  1. Visit the Official U.S. Department of State Website: Go to the official website of the U.S. Department of State at travel.state.gov.
  2. Find the Passport Status Page: Navigate to the passport section of the website and look for the passport status page or application status page.
  3. Enter Your Information: Provide the necessary details, such as your last name, date of birth, and the last four digits of your Social Security number.
  4. Check Your Application Status: Once you have entered your information, the website will display the current status of your passport application. This may include information such as whether your application is in process, has been approved, or if there are any issues or additional steps required.
  5. Track Your Passport Delivery: If your application has been approved, the website will also provide information on the approximate date when you can expect to receive your passport. Keep in mind that delivery times can vary depending on factors such as workload and processing options chosen.

Tracking the status of your passport application is a helpful way to stay informed and have peace of mind knowing when your passport will be on its way to you.


If you have any concerns or questions about the status of your application, it’s advisable to reach out to the National Passport Information Center for assistance. They can provide further guidance and support regarding your passport application.


By tracking the status of your passport application, you’ll be able to stay informed and plan your future travel arrangements accordingly.



Applying for a passport in Montana may initially seem like a complex process, but by following the steps outlined in this guide, you can navigate the application process with ease. Remember, having a valid passport opens up a world of travel opportunities, allowing you to explore new destinations, experience different cultures, and create lifelong memories.


From gathering the necessary documents to submitting your application in person, each step is crucial in ensuring a smooth and successful passport application. By carefully following the guidelines for completing the application form, preparing your passport photo, and calculating the appropriate fees, you can avoid unnecessary delays and complications.


Locating the nearest passport acceptance facility and scheduling an appointment, if required, is also essential to ensure a streamlined application process. Remember to check the specific requirements and services offered by each facility to meet your individual needs.


Once you’ve submitted your application, tracking the status of your passport will keep you informed and provide peace of mind. The online passport status tracker provided by the U.S. Department of State allows you to stay updated on the progress of your application and estimate when you can expect to receive your passport.


With your new passport in hand, you’ll be ready to embark on your next adventure, whether it’s exploring the wonders of the world or crossing off destinations from your bucket list. Montana, with its breathtaking landscapes and vibrant culture, will serve as a reminder of the incredible experiences awaiting you beyond its borders.


Remember to keep your passport secure and make copies of it for backup purposes. It’s also a good idea to familiarize yourself with the passport renewal process and plan ahead for any future travel plans.


So, take the first step and begin your passport application process in Montana. Get ready to create lifelong memories and experience the joys of international travel!