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How To Fill Out A US Passport Application


Modified: December 28, 2023

by Joellyn Rhodes



Applying for a US passport can be an exciting and important step for travelers who are planning international trips. A passport serves as an official identification document and is required for entry into most countries. Whether you’re a first-time applicant or need to renew your existing passport, it’s essential to fill out the passport application correctly and provide all the required documents to ensure a smooth process.


In this guide, we will walk you through the process of filling out a US passport application form and provide helpful tips to ensure your application is completed accurately and efficiently.


Before we begin, it’s important to note that in order to apply for a passport, you must be a US citizen or a non-citizen national with a valid reason for obtaining a US passport. Additionally, if you are under the age of 16, the process and requirements for applying may vary.


Now, let’s dive into the details of what you need to know to successfully complete your US passport application.


Required Documents

When filling out a US passport application, you will need to gather several documents to establish your identity, citizenship, and eligibility for a passport. Having the necessary documents ready before starting the application process will help ensure a seamless experience. Here are the primary documents you will need:

  1. Proof of US Citizenship: You will be required to provide an original or certified copy of your birth certificate, previous US passport, or a certificate of naturalization or citizenship.
  2. Proof of Identity: A valid government-issued photo ID, such as a driver’s license or state ID card, is necessary to establish your identity.
  3. Passport Photo: One recent color passport photo is required. The photo must meet specific requirements in terms of size, background color, and facial expression. It’s vital to carefully follow the guidelines provided by the passport agency to avoid delays.
  4. Passport Application Form: You can download and print the passport application form from the official website of the US Department of State. The form must be completed accurately and without any errors. Be sure to use black ink and write legibly.
  5. Proof of Name Change (if applicable): If your name has changed since your previous passport or if the name on your citizenship document does not match your current name, you will need to provide legal documentation that proves the name change, such as a marriage certificate or court order.

It’s essential to note that these are the general requirements for a US passport application. Additional documents may be required in specific circumstances, such as if you are applying for a passport for a minor, or if you are applying for a passport for the first time as an adult. It’s advisable to consult the official website of the US Department of State or contact your local passport agency for precise information regarding your specific situation.


Ensuring that you have all the necessary documents before you begin filling out your passport application will save you time and prevent any potential delays or complications in the process.


Personal Information

When filling out the US passport application, you will need to provide accurate and detailed personal information. This includes your full name, date of birth, place of birth, gender, and social security number. Here are some key points to keep in mind:

  1. Full Name: Enter your full legal name as it appears on your citizenship document or proof of identity. Make sure to include your middle name if applicable.
  2. Date of Birth: Provide your exact date of birth in the requested format (month/day/year).
  3. Place of Birth: Indicate the city, state, and country where you were born. If you were born outside the US, specify the name of the country.
  4. Gender: Select your gender from the provided options.
  5. Social Security Number: While providing your social security number is not mandatory, it can help expedite the application process. If you choose not to provide it, be aware that it may cause delays.

It’s crucial to ensure the accuracy of your personal information when filling out the application form. Any mistakes or inconsistencies may result in processing delays or the rejection of your application. Double-check your answers before submitting the form and make sure the information matches the supporting documents you will be submitting.


Additionally, if you have had a name change due to marriage, divorce, or other legal reasons, you will need to provide supporting documentation to validate the change. This may include a marriage certificate or court order.


Remember, providing truthful and accurate personal information is crucial when applying for a US passport. Any false statements or omissions can result in severe penalties and potential legal repercussions.


Passport Photo

One of the essential elements of the US passport application is the passport photo. The photo serves as a visual representation of the applicant and must adhere to specific requirements set by the US Department of State. Here’s what you need to know about the passport photo:

  1. Size and Dimensions: The passport photo must be 2×2 inches (5×5 cm) in size. The image of your face within the photo should measure between 1 and 1 3/8 inches (2.5 and 3.5 cm) from the bottom of the chin to the top of the head.
  2. Background and Lighting: The background should be plain white or off-white, with no patterns or shadows. The lighting should be even and without any harsh glares or shadows on your face.
  3. Facial Expression and Appearance: The photo should have a neutral facial expression, with both eyes open and looking directly at the camera. Your face should be fully visible, with a natural skin tone and no red-eye or glare caused by eyeglasses.
  4. Clothing and Accessories: It’s recommended to wear normal everyday clothing in your passport photo. Avoid wearing uniforms, hats, or head coverings (unless for religious or medical reasons). If you wear prescription glasses, ensure that there is no glare and that your eyes are clearly visible.

When getting your passport photo taken, it’s advisable to go to a professional photography studio or a passport photo service provider who is familiar with the requirements. They will ensure that your photo meets all the necessary specifications. Avoid using smartphone selfies or home-printed photos, as they may not meet the required standards, leading to delays or rejection of your application.


Once you have obtained a compliant passport photo, affix it to your completed application form. Avoid bending or damaging the photo in any way; otherwise, it may not be accepted. It’s also a good idea to keep spare copies of your passport photos in case they are needed for future applications or renewals.


Remember, a high-quality and accurate passport photo is essential for the successful processing of your US passport application. Take the time to ensure that your photo meets all the specified requirements before submitting your application.


Additional Information

When filling out your US passport application, there may be additional information that you need to provide depending on your specific circumstances. Here are some common scenarios that may require extra details:

  1. Emergency Contact: You may be asked to provide the contact information of a person to be contacted in case of an emergency during your travels. It’s essential to choose someone who is readily available and can be reached easily.
  2. Travel Plans: You may be required to provide information about your upcoming travel plans, including the expected dates of travel and destinations visited. This information helps authorities determine the validity period of your passport and ensure sufficient time for processing.
  3. Previous Passport: If you are renewing your passport, you will need to submit your previous passport along with the application. This helps establish your identity and citizenship.
  4. Expedited Processing: If you require your passport urgently due to travel plans or exceptional circumstances, you may be eligible for expedited processing. In such cases, you may need to provide additional documentation to support your request for expedited service.
  5. Passport Book vs. Passport Card: You have the option to apply for either a passport book or a passport card. The passport book allows for international travel by air, while the passport card is valid for land and sea crossings between the US, Canada, Mexico, Bermuda, and the Caribbean. Choose the one that suits your travel needs.

It’s important to carefully read and understand the instructions provided on the passport application form and online resources. These resources will guide you on any additional information or documentation required for your specific circumstances.


Remember, providing accurate and complete information is crucial for the processing of your application. Any discrepancies or false information may result in delays, penalties, or even the rejection of your application.


Take your time to thoroughly review the application form and ensure that you have included all the necessary details before submitting your application. This will help ensure a smooth processing experience and expedite the issuance of your US passport.


Parental Consent (if applicable)

When applying for a US passport for a minor (under the age of 16), parental consent is usually required. This ensures that both parents or legal guardians are aware of and grant permission for the child to obtain a passport. Here’s what you need to know about parental consent:

  1. Both Parents’ or Legal Guardians’ Consent: In most cases, both parents or legal guardians must provide consent for the issuance of a passport to a minor. This is to prevent any potential unauthorized travel or child abduction. If one parent has sole legal custody, they must provide evidence of such authority.
  2. Consent Forms: To grant consent, parents or legal guardians must fill out the appropriate consent form, known as Form DS-3053. This form can be found on the official website of the US Department of State. It must be completed, notarized, and submitted along with the passport application.
  3. Special Circumstances: There may be situations where one parent is unable to provide consent due to various reasons, such as being overseas or having an estranged relationship. In such cases, additional documentation, such as a court order granting sole legal custody or a death certificate, may be required.
  4. Applying with One Parent’s Consent: If only one parent is able to provide consent or in cases where sole custody has been granted, additional documentation must be submitted. This includes the parent’s valid ID, evidence of sole legal custody, and a written statement explaining the circumstances for the absence of the other parent’s consent.

It’s important to note that parental consent requirements may vary based on the specific situation, legal agreements, or court orders. It’s advisable to consult the official resources or contact your local passport agency for detailed instructions regarding your unique circumstances.


Ensuring that all necessary parental consent forms and supporting documentation are correctly completed and submitted will prevent delays in the processing of your child’s passport application. Additionally, it’s crucial to communicate and coordinate with the other parent or legal guardian to obtain consent and avoid any potential complications.


Remember, parental consent is a vital aspect when applying for a US passport for a minor. It serves as an added layer of security and ensures that both parents have given their approval for the child to travel internationally.


Declaration and Signature

At the end of the US passport application form, you will find a declaration and signature section that requires your attention. This section is crucial as it signifies your agreement to the information provided and confirms the accuracy of the details. Here’s what you need to know about the declaration and signature:

  1. Read the Declaration: Take the time to carefully read the declaration statement before signing. It outlines the legal implications of providing false information on the application form.
  2. Signature: Sign your full name in the designated space on the application form. Use black ink and ensure that your signature matches the one on your identification documents.
  3. Date: Write the current date next to your signature to indicate when you signed the form.

By signing the declaration, you are confirming that the information provided on the application form is true and accurate to the best of your knowledge. It’s crucial to review all the information on the form before signing to ensure that there are no errors or omissions.


It’s important to note that for minors under the age of 16, their application must also be signed by both parents or legal guardians. This ensures that everyone involved is aware of and consents to the issuance of the passport for the child.


Take your time when reviewing the application form, ensuring that all fields are completed correctly, and check for any missing information or mistakes. Any inaccuracies or incomplete sections may result in delays or the rejection of your application.


Once you have signed the declaration and completed the necessary sections of the application form, it’s crucial to keep a copy for your own records. This will serve as a reference point and proof of the information provided in case of any future inquiries or updates.


Remember, your signature signifies your commitment to providing accurate information and complying with the legal requirements of applying for a US passport. Take this step seriously to ensure a smooth processing experience and the issuance of your passport.


Submitting the Application

After completing the US passport application form and ensuring that all the necessary documents are gathered, it’s time to submit your application. Here’s what you need to know about the submission process:

  1. Check for Accuracy: Before submitting your application, carefully review all the information provided. Check for any errors or missing details to ensure the accuracy of your application.
  2. Make Copies: It’s advisable to make copies of all the documents you are submitting, including the completed application form, supporting identification, and proof of citizenship. These copies will serve as backups in case any issues arise during the application process.
  3. Payment of Fees: Ensure that you have the necessary payment for the passport application fees. The fees vary depending on factors such as the type of passport, processing time, and any additional services requested. Payment can typically be made through credit or debit card, check, or money order.
  4. Submit Application in Person or by Mail: You can submit your application in person at an authorized acceptance facility, such as a post office, courthouse, or public library. Some passport agencies also offer expedited processing services. Alternatively, you can also mail your application to the address specified on the official website of the US Department of State.
  5. Track Your Application: After submitting your application, it’s a good idea to keep track of its progress. The US Department of State provides online tools to track your application and monitor its processing status.

When submitting your application in person, make sure to bring all the necessary documents, including the originals and copies, as well as the payment for the fees. Follow the instructions provided by the acceptance facility and cooperate with any additional requirements they may have.


If you choose to mail your application, use a secure and traceable mailing service to send your documents. Ensure that you have included all the required forms and supporting documentation to avoid any delays or issues with your application.


Lastly, note that the processing time for passport applications can vary depending on various factors, including the time of year and any additional services requested. It’s advisable to submit your application well in advance of your travel plans to allow for sufficient processing time.


By following these steps and ensuring the accuracy and completeness of your application, you’ll increase the likelihood of a smooth and efficient processing experience.


Application Fees

When applying for a US passport, there are various fees involved, depending on the type of passport, processing time, and additional services requested. Here’s what you need to know about the application fees:

  1. Passport Book: The application fee for a passport book for adults (16 years and older) is generally higher than that for minors (under 16 years). The fee covers the cost of processing, issuance, and the passport book itself.
  2. Passport Card: The passport card is a wallet-sized alternative to the passport book, valid for land and sea crossings between the US, Canada, Mexico, Bermuda, and the Caribbean. The application fee for a passport card is typically lower than that for a passport book.
  3. Expedited Processing: If you need your passport urgently, you can request expedited processing for an additional fee. This expedites the processing time, and your passport will be delivered faster than the standard processing time. However, it’s important to note that expedited processing may not be available in all circumstances.
  4. Additional Services: There may be additional services you can request, such as overnight delivery for the return of your passport, or a file search fee if you need to obtain a copy of a previous passport record. Each additional service comes with its own fee.

The specific fees and payment methods can be found on the official website of the US Department of State. It’s important to review the fee schedule and ensure that you have the necessary funds available to cover the costs.


When submitting your passport application, payment can usually be made by credit or debit card, check, or money order. Some acceptance facilities may also accept cash, so it’s advisable to check with the facility in advance to confirm the acceptable payment methods.


It’s important to note that the application fees are non-refundable, even if your application is denied for any reason. Therefore, it’s crucial to carefully review all the requirements, eligibility criteria, and documentation needed to ensure a successful application.


By understanding the application fees and submitting the correct payment, you can ensure that your passport application is processed efficiently and on time.



Applying for a US passport is an important step for travelers, granting them the ability to explore the world. By following the correct procedures and providing accurate information, you can ensure a smooth application process and receive your passport in a timely manner.


In this comprehensive guide, we have covered the essential aspects of filling out a US passport application. From gathering the required documents to providing personal information, passport photos, and additional details, we have provided valuable insights to help you through the process.


Remember, accuracy is key when completing your application. Be diligent in providing correct and up-to-date information, double-check your forms and supporting documents, and ensure that everything meets the necessary requirements.


Furthermore, it’s important to stay aware of any updates or changes to passport regulations by regularly checking the official website of the US Department of State. This will help you stay up-to-date with the latest requirements and avoid any potential issues during the application process.


Lastly, remember to plan ahead and submit your application well in advance, especially during peak travel seasons. This will allow ample time for processing and avoid any last-minute rush or unexpected delays.


Obtaining a US passport opens up a world of possibilities, enabling you to embark on exciting journeys and explore new cultures. By following the guidelines provided in this guide, you can confidently fill out your US passport application and embark on unforgettable travel adventures.


Safe travels!