How To Add Guests To Airbnb Reservation

To add guests to an Airbnb reservation, you must send a formal request through the "Trips" page on the website or app. This feature is only available to the guest who made the original booking, and the host must approve the addition before the co-traveler is confirmed. Start by logging into your account, then navigate to the specific reservation details to begin the process.

Step 1: Login to your Airbnb account

The first step in adding co-travelers to your Airbnb reservation is to log in to your Airbnb account. If you don't have an account yet, you'll need to create one before proceeding.

To log in, visit the Airbnb website and click on the "Log In" button located in the top-right corner of the homepage. You can also access the login page by clicking on the "Log In" option from the dropdown menu on the mobile app.

Once you're on the login page, you have two options to log in. If you have an existing Airbnb account, enter your email address or phone number and your password, then click on the "Log In" button.

If you have connected your Airbnb account with Facebook, Google, or Apple, you can simply click on the respective icon and follow the prompts to log in using those credentials.

If you're having trouble logging in, make sure you've entered the correct email address or phone number and password. You can also try resetting your password if you've forgotten it. Airbnb provides an option to reset your password through email or SMS verification.

Once you've successfully logged into your Airbnb account, you're ready to move on to the next step: accessing your reservation page.

Step 2: Access your reservation page

After logging into your Airbnb account, the next step is to access the reservation page where you can make changes and add co-travelers to your reservation. Follow these simple steps to access your reservation page:

Click on your profile picture or avatar located in the top-right corner of the Airbnb homepage. A dropdown menu will appear.
From the dropdown menu, click on "Trips." This will take you to your Trips page where you can view all your upcoming and past trips.
Locate the reservation for which you want to add co-travelers. You can scroll through the list of upcoming trips or use the search bar to find a specific reservation.
Click on the reservation to access the reservation details page. Alternatively, if you're using the Airbnb mobile app, the process is slightly different:
Tap on the "Profile" tab located at the bottom-right corner of the app.
From the profile screen, tap on "Trips."
Find the reservation you want to add co-travelers to, either by scrolling or using the search function.
Tap on the reservation to access the reservation details. On the reservation details page, you'll find all the essential information about your reservation, including the booking dates, pricing details, and any special instructions from the host. Now that you have successfully accessed your reservation page, you're ready to proceed to Step 3: Selecting the reservation.

Step 3: Select the reservation

Now that you have accessed your reservation page, it's time to select the specific reservation for which you want to add co-travelers. Follow these simple steps to select the reservation:

On the reservation details page, review the list of your upcoming trips.
Locate the reservation for which you want to add co-travelers. You can easily identify it by the dates and the name of the accommodation.
Click or tap on the reservation to select it. This will open up the reservation details and management options.

By selecting the specific reservation, you ensure that any changes you make will only affect that particular booking. It's important to select the correct reservation to avoid any confusion or unintended modifications to unrelated bookings.

If you have multiple reservations and are unsure which one to select, you can look for additional details such as the host's name, location, or any special notes associated with the reservation.

Once you have successfully selected the reservation, you're ready to move on to the next step: changing your reservation or inviting co-travelers.

NOTE: If you don't see the reservation you're looking for, ensure that you have logged in with the correct Airbnb account associated with the booking. If you still can't find it, double-check your booking confirmation or contact Airbnb's customer support for assistance.

Step 4: Click on "Manage guests"

Once you have selected the desired reservation, the next step is to click on the option to modify your reservation or invite co-travelers, depending on your booking type. This will allow you to request changes or add travelers to your Airbnb reservation. Follow these steps:

On the reservation details page, locate the option to change your reservation or invite co-travelers.
Click or tap on that option. This will open up the relevant page to modify your booking.

The option to modify your reservation is a vital feature that enables the booking guest to request changes to the number of travelers, which the host must approve. Through the available options, you'll be able to ensure that all travelers are accounted for.

If you're using the Airbnb mobile app, the process is slightly different:

On the reservation details page, find the option to change your reservation or invite co-travelers.
Tap on it to proceed.

By clicking on the option to modify your reservation, you are now ready to proceed to the next step: requesting to add travelers.

NOTE: Make sure to double-check and confirm the reservation details before proceeding. Ensure that you have selected the correct reservation and that the dates and pricing information are accurate.

Step 5: Add guest details

Once you have accessed the reservation change or invite page, it's time to request adding co-travelers to your Airbnb reservation. Follow these steps based on your booking type:

On the reservation change or invite page, you will typically see a section where you can adjust the number of travelers or send invites.
For home reservations: click "Change reservation" to submit a trip change request to the host, who must approve it. You do not manually enter guest names, emails, or phone numbers.
For group reservations: send an invite link from the reservation in Trips via SMS, email, WhatsApp, Messenger, WeChat, or another supported method. Guests must log in to their Airbnb account or create one to accept.
If you need to add more co-travelers, send additional invite links for group reservations, or submit another trip change request for home reservations.

It's important to note that each guest added to the reservation must have their own Airbnb account. This is to ensure that Airbnb can communicate with guests and provide them with all the necessary information regarding their stay.

If any of your guests do not yet have an Airbnb account, they will be prompted to create one when they accept the invite link. You do not enter their email to trigger an account-creation email; the invite link itself handles this.

Once guests accept the invite, they appear as travelers on the reservation. You can check the reservation to see if they have joined.

NOTE: Co-travelers provide their own details when accepting the invite. The booking guest does not manually enter or verify co-travelers' names and details.

Step 6: Send invitation to the guest

After requesting to add travelers to your reservation, the next step is to send invitations to your co-travelers. This invitation provides them with the necessary details about their stay and confirms their inclusion. Follow these steps to send invitations:

On the reservation change or invite page, locate the option to send an invite link or change the reservation.
Click or tap on the relevant button to send the invitation.

When sending the invitation, you can share the invite link via SMS, email, WhatsApp, Messenger, WeChat, or another supported method. The invitation will prompt guests to log in to their Airbnb account or create one to accept. For home reservations, the host must approve a trip change request; the booking guest does not directly add guests.

It's essential to review the invitation before sending it. Ensure the invite link is accurate and provides clear instructions. For group reservations, each guest receives their own invite link; they provide their own details upon accepting.

It's recommended to send the invitations as soon as possible to allow guests time to accept. This helps avoid last-minute confusion during check-in.

Once you have sent the invitations, you can check the reservation to see if guests have joined as travelers. You're ready to move on to the next step: confirming the addition of the travelers to the reservation.

NOTE: Ensure the contact information you use to send the invite link is correct. Guests who accept will appear as travelers on the reservation; you do not manually enter their details.

Step 7: Confirm guest addition

After sending the invitations to your co-travelers, it's important to confirm their addition to the Airbnb reservation. This step ensures that the guest list is updated and reflects the accurate number of individuals participating in the booking. Follow these steps to confirm the guest addition:

On the reservation change or invite page, check for a confirmation message or notification indicating that the invitations have been sent successfully.
In some cases, you may receive a notification or email from Airbnb informing you that the guests have confirmed their participation in the reservation.
If you don't receive a confirmation notification, you can manually review the traveler list on the reservation details page. Look for the guests you added and ensure that their names and details are accurately recorded.

Confirming the addition of guests to the reservation is crucial in order to maintain an accurate record of who will be staying at the accommodation. It also helps you prepare for the guests' arrival and allocate any necessary resources or amenities.

During this step, it's a good practice to double-check the guest details, such as their names and contact information. This ensures that you have the correct information for each guest in case you need to communicate with them before or during their stay. Note that co-travelers provide their own details when accepting the invite; the booking guest does not manually enter or verify the accuracy of co-travelers' names and details.

If you notice any errors or discrepancies in the guest information, note that co-travelers manage their own profile details; the booking guest cannot edit another traveler's personal information. There is no "Edit guest" option for the booking guest.

Once you have confirmed the addition of the guests to your Airbnb reservation, you're ready to move on to the next step: review and provide any special instructions, if applicable.

NOTE: Ensuring that the guest list is accurate and up to date is important for both hosts and guests. It helps to facilitate a smooth check-in process, ensures that the correct number of guests is accounted for, and allows for effective communication between the host and guests.

Step 8: Review guest details

After confirming the addition of co-travelers to your Airbnb reservation, it's crucial to review the traveler details to ensure accuracy and completeness. This step allows you to verify that all the necessary information regarding your group is correctly recorded. Follow these steps to review the traveler details:

On the reservation details page, locate where the travelers are displayed. For group reservations, co-travelers who accepted the invite appear as travelers on the reservation.
Take a moment to review the names and any other relevant details of each traveler. Note that co-travelers provide their own details when accepting the invite, so you do not manually enter this information.
If you notice any errors, note that co-travelers manage their own profile details. There is no "Edit guest" option for the booking guest to change another traveler's personal information.

Reviewing the traveler details is essential for effective communication and preparation for your group's arrival. It ensures that you have the correct names and can see each other's profiles as Connections.

As the booking guest, it's recommended to check the reservation to see if all invited co-travelers have joined. After guests accept the invite, they appear as travelers on the reservation.

By reviewing the traveler details, you have the opportunity to familiarize yourself with the individuals who will be staying. This knowledge can help you coordinate plans and ensure a positive group experience.

If any co-traveler has not yet accepted the invite, you can send additional invite links from the reservation in Trips via SMS, email, WhatsApp, Messenger, WeChat, or another supported method. Guests must log in or create an Airbnb account to accept.

Once you have reviewed and verified the traveler details, you're ready to proceed to the next step: providing any special instructions, if applicable.

NOTE: Taking the time to review traveler details is an important step. It guarantees that you have the accurate information needed for a smooth and enjoyable experience for your group. It also helps establish clear communication channels for any necessary pre-arrival or during-stay interactions.

Step 9: Provide special instructions, if any

Providing special instructions to your co-travelers can enhance their overall experience and ensure a seamless stay. These instructions can range from specific check-in details to house rules, amenities usage, or any other important information. Follow these steps to provide special instructions for your Airbnb reservation:

On the Airbnb reservation details page, locate the section or tab where you can input special instructions.
Take the time to carefully consider any specific instructions or details that you want to convey to your co-travelers.
Type in the necessary information, being clear and concise to ensure that your message is understood.

When providing special instructions, it's important to consider the unique aspects of your listing and the needs of your group. Here are some common examples of special instructions you may want to include:

Check-in procedures: Provide detailed instructions on how and where co-travelers can collect keys or access the property.
House rules: Outline any specific rules or guidelines that co-travelers must follow during their stay, such as no smoking, no parties, or quiet hours.
Amenities usage: If there are any particular instructions or guidelines for using certain amenities, such as a swimming pool or gym, make sure to communicate them clearly.
Parking information: If there are specific parking instructions or designated parking spots, include that information as well.
Local recommendations: Share your favorite local attractions, restaurants, or services to help co-travelers make the most of their stay in the area.

Remember to be concise and provide all the necessary details while keeping the instructions easy to understand. If you have any specific preferences, such as requesting co-travelers to remove their shoes inside the property, respectfully communicate those as well.

By providing special instructions, you not only help co-travelers navigate their stay smoothly but also demonstrate your commitment to their comfort and satisfaction. Clear communication of expectations and any additional details will contribute to a positive experience and foster a harmonious group dynamic.

Once you have provided any necessary special instructions, you have successfully completed all the steps to manage co-travelers in your Airbnb reservation. You are now fully prepared for your trip.

NOTE: Make sure to review the special instructions for accuracy and completeness. If needed, you can revisit the reservation details page to make any updates or modifications before your trip. Effective communication through special instructions helps set mutual expectations, fostering an enjoyable and stress-free experience for everyone.

Conclusion

Congratulations! You have now completed the comprehensive guide on how to add co-travelers to your Airbnb reservation. By following the step-by-step instructions outlined in this guide, you have gained the knowledge and confidence to manage co-travelers effectively and ensure a seamless experience for everyone involved.

From logging into your Airbnb account to sending invite links or trip change requests and reviewing traveler details, each step in the process has been carefully explained to help you navigate the platform with ease. For home reservations, remember that adding guests requires sending a trip change request to the host, who must approve it—it is not a unilateral action. For group reservations, you invite co-travelers by sending an invite link from Trips via SMS, email, WhatsApp, Messenger, or WeChat; guests must log in or create an Airbnb account to accept, and they provide their own details.

Remember to always check the reservation to see if co-travelers have joined. Maintain open lines of communication with your group throughout the trip. This will help address any concerns or questions, ensuring a positive experience and potential for positive reviews.

As a booking guest, your effort in managing co-travelers and providing clear coordination plays a crucial role in creating memorable stays. By following the guidelines in this guide, you can confidently accommodate additional travelers and provide them with an enjoyable experience.

As the Airbnb community continues to grow, your ability to manage group travel will contribute to the success of the platform. By being a thoughtful booking guest, you have the potential to create lasting connections with your group and receive positive ratings and reviews.

So, go ahead and apply this knowledge to successfully manage co-travelers on your Airbnb reservation. Get ready to create unforgettable experiences!