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How To Add A Name To Your Hotel Reservation


Modified: December 28, 2023

by Darbie Gerber



Welcome to our guide on how to add a name to your hotel reservation! Planning a trip can be exciting, but sometimes changes and updates need to be made to your reservation details. Whether you need to add a companion or update the name on your booking, this article will walk you through the necessary steps to make the process smooth and hassle-free.


Adding a name to your hotel reservation is a common occurrence and is typically needed when you want to include a friend, family member, or colleague on your trip. It could be that your plans have shifted, and now you have someone joining you for the duration of your stay. Fortunately, hotels are usually accommodating in these situations and have processes in place to handle such requests.


In this guide, we will outline the steps you need to follow to add a name to your hotel reservation. We will cover everything from accessing your reservation to contacting the hotel and confirming the name change. By following these steps, you can ensure that your reservation is updated accurately, giving you peace of mind that everything is in order for your upcoming trip.


So, if you are ready to add a name to your hotel reservation and avoid any last-minute complications, let’s dive into the step-by-step process!


Step 1: Accessing Your Hotel Reservation

Before you can make any changes to your hotel reservation, you will need to access the details of your booking. Most hotels provide confirmation emails or booking references upon completing your reservation. These emails or references typically contain important information, such as your reservation number and the website or platform through which you made the booking.


Start by locating the confirmation email in your inbox or any other designated folder. Once you’ve found it, open the email and review the contents. Look for any mention of a reservation number, as this will be crucial in accessing your booking.


If you can’t find the confirmation email, don’t worry! You can also try searching your email using keywords like the hotel name or the dates of your stay. Alternatively, you can go directly to the website or platform you used to make the booking and log in to your account to retrieve the reservation details.


Once you have located the information you need, it’s time to access your hotel reservation. Visit the hotel’s website or the platform where you made the booking and look for options like “My Reservations,” “Manage Booking,” or “My Account.” Click on the appropriate link to access your reservation.


On the reservation page, you may be required to enter your reservation number and the email address used for the booking. Provide the necessary information and click on the “Access” or “Retrieve” button to proceed.


After successfully logging into your account or accessing your reservation, you should be able to view and manage the details of your booking. Here, you can review the existing information, such as the dates of your stay and the room type, and proceed to make changes, including adding a name to the reservation.


Now that you have accessed your hotel reservation, let’s move on to the next step: contacting the hotel to make the necessary changes.


Step 2: Contacting the Hotel

Once you have accessed your hotel reservation, the next step is to contact the hotel directly to request the addition of a name to your booking. This step is important to ensure proper communication and avoid any confusion or misunderstandings.


Start by locating the hotel’s contact information, which can be found on their official website, in the confirmation email, or through a quick online search. Take note of the hotel’s phone number or email address, as these are the most common methods of communication.


If you prefer calling the hotel, dial the provided phone number and wait to be connected to a representative. Be prepared to provide your reservation number, which can be found in the confirmation email or on your reservation details page. Once connected, explain to the representative that you would like to add a name to your hotel reservation and provide them with all the necessary information.


On the other hand, if you prefer to email the hotel, compose a polite and concise message explaining your request. Include your reservation number, the dates of your stay, and the name you would like to add to the reservation. It is also helpful to provide your contact number in case the hotel needs to reach you for further clarification.


Keep in mind that contacting the hotel directly allows you to have a personal conversation with a staff member who can assist you with the name change process. They will be able to guide you through any specific requirements or procedures the hotel may have for adding names to reservations.


In some cases, the hotel may require additional information to verify the identity of the person being added to the reservation. This can include their full name, contact details, and potentially a valid identification document. Make sure to ask the hotel about any required documentation during your conversation or in your email.


Remember to be patient and polite during your interactions with the hotel staff. They are there to assist you and will do their best to accommodate your request. If you encounter any difficulties or face any challenges during this process, remain calm and ask for a supervisor if necessary.


Now that you have contacted the hotel and conveyed your request, let’s move on to the next step: providing your reservation details.


Step 3: Providing Your Reservation Details

After contacting the hotel and expressing your desire to add a name to your hotel reservation, it’s time to provide them with the necessary details. This step is crucial to ensure that the name change is accurately reflected in your booking.


Start by gathering all the relevant information about your reservation. This includes your reservation number, the dates of your stay, and any other details that were provided to you at the time of booking. Make sure you have this information readily available before proceeding.


When communicating with the hotel, whether it’s through a phone call or email, clearly and concisely provide them with the required information. Begin by stating your reservation number to ensure that they can identify your booking easily. Then, specify the dates of your stay to help them locate the correct reservation in their system.


Next, provide the full name of the person you wish to add to the reservation. Double-check the spelling to ensure accuracy. If the person already has a separate reservation, make sure to mention it and request that their existing reservation be merged with yours.


In addition to the name, the hotel may require other details, such as the contact information of the person being added to the reservation. This can include their phone number and email address. Provide these details if requested to ensure that the hotel can reach out to the individual if needed.


Some hotels may also ask for a valid identification document for the person being added to the reservation. This is done for security and verification purposes. Inquire with the hotel about their requirements and provide the necessary documentation accordingly.


It is important to maintain open communication with the hotel staff during this step. If you have any concerns, doubts, or specific requirements, don’t hesitate to ask and clarify them with the hotel. They are there to assist you and ensure that your reservation is updated accurately.


Once you have provided all the necessary information, wait for the hotel to confirm the name change. They may need some time to process and update the reservation. In the next step, we will discuss the importance of confirming the name change with the hotel.


Step 4: Confirming the Name Change

After providing the hotel with all the necessary details to add a name to your reservation, it is important to confirm the name change. This step ensures that the hotel has processed your request and updated your booking accordingly. Confirming the name change provides peace of mind and prevents any potential issues during check-in.


Once you have communicated with the hotel and provided the required information, inquire about the status of the name change. Ask the hotel representative if they have processed the request and updated your reservation. If you have contacted them via email, keep an eye out for their response confirming the name change.


During this confirmation step, take note of any additional information provided by the hotel. They may provide you with an updated confirmation email reflecting the name change or request you to review the updated details on their website or booking platform. Make sure to follow their instructions carefully and verify that the changes have been accurately reflected.


If necessary, ask the hotel to send you an updated confirmation email with the revised reservation details. This will serve as proof of the name change and can be helpful to have on hand when you check in at the hotel. Double-check the information in the email to ensure that all the details, including the name, dates of stay, and room type, are correct.


In case the hotel has not processed the name change or if there are any discrepancies, calmly communicate your concerns to the hotel representative. Provide them with any additional information or clarification they may require to address the issue promptly. Be patient and understanding, as it may take some time for the hotel to rectify the situation.


Confirming the name change with the hotel is crucial to avoid any confusion or complications during your stay. It ensures that the correct name will be registered for check-in, preventing any potential issues with identification or room assignment.


Now that you have confirmed the name change and received the necessary documentation, let’s move on to the final step: documenting the name change for your records.


Step 5: Documenting the Name Change

After successfully confirming the name change with the hotel, it is important to document the update for your records. This step ensures that you have a record of the name change and can easily reference it if needed during your trip.


Start by saving any communication or documentation related to the name change. This includes emails exchanged with the hotel, any updated confirmation emails, or any other forms of written correspondence. Create a folder in your email or on your computer specifically for these documents to keep them organized and easily accessible.


In addition to keeping digital copies, it can be helpful to print out physical copies of the relevant documents. This way, you have a tangible record of the name change that you can carry with you during your trip. Place these printouts in a travel folder or organizer to keep them safe and easily retrievable when needed.


Make sure to review all the documents and confirm that they accurately reflect the name change. Check the spelling of the added name, the dates of your stay, and any other pertinent details. If you notice any inconsistencies or discrepancies, contact the hotel immediately to rectify the situation.


Another important aspect of documenting the name change is updating your travel itinerary and sharing the updated information with any relevant parties. If you have made any arrangements or bookings (such as transportation, tours, or other accommodations) that are connected to your hotel reservation, ensure that the name change is reflected in those plans as well.


Updating your travel itinerary can include notifying travel companions or sharing the updated details with family members who may need the information for emergencies or other purposes. Keeping everyone informed ensures smooth communication and avoids any confusion during your trip.


In addition to documenting the name change, it is always a good practice to review your entire travel itinerary and ensure that all the information is accurate and up to date. Check the dates, times, and any reservations you have made to avoid any last-minute surprises or issues.


By documenting the name change and reviewing your travel itinerary, you can have peace of mind knowing that your reservation details are correct and that you are prepared for your trip. This step is essential for staying organized and minimizing the potential for any disruptions during your stay.


Congratulations! You have successfully completed the process of adding a name to your hotel reservation. By following these steps, you have ensured that the necessary changes have been made and that your booking is accurate and updated.


Remember, it is always a good idea to confirm with the hotel directly if you have any doubts or questions throughout the process. Their staff is there to assist you and provide the necessary guidance.


Now, you can look forward to a smooth and enjoyable stay at your chosen hotel, knowing that your reservation is in order and the necessary adjustments have been made.


Safe travels and have a wonderful time!



Adding a name to your hotel reservation is a straightforward process that ensures smooth travel arrangements and avoids any last-minute complications. By following the steps outlined in this guide, you can confidently make changes to your booking and ensure that the necessary updates are accurately reflected.


We started by accessing your hotel reservation, either through the confirmation email or by logging into your account on the booking platform. Once you had access to your reservation, we discussed the importance of contacting the hotel directly to request the name change. Clear communication with the hotel staff is crucial to ensure they have all the necessary information and can process your request promptly.


Providing the hotel with your reservation details was the next step. Supplying them with the relevant information, such as your reservation number, dates of stay, and the full name of the person being added to the booking, ensures that the change is accurately recorded. It is important to follow any additional requirements or documentation the hotel may request.


After providing the necessary details, we emphasized the importance of confirming the name change with the hotel. It is essential to verify that the hotel has processed the request and updated your reservation accordingly. This confirmation ensures a smooth check-in process and avoids any confusion or issues upon arrival.


Documenting the name change was the subsequent step. Saving and organizing all communication and documentation related to the name change provides a reference for your records. Physical printouts and updating your travel itinerary help keep all relevant parties informed of the change and minimize any potential disruptions during your trip.


In conclusion, adding a name to your hotel reservation is a simple process that involves accessing the reservation, contacting the hotel, providing the necessary details, confirming the name change, and documenting the update. Following these steps ensures accurate and updated information, allowing you to focus on enjoying your travel experience without any unnecessary stress.


We hope this guide has provided you with the necessary information and guidance to successfully add a name to your hotel reservation. Safe travels, and may your trip be filled with wonderful memories!